• Julia

10 tips for more productivity in everyday life

Post #1 From the blog series: Correct planning is almost done

Order and structure - for me, these are essential elements to be successful and productive. Planning and time management can be important daily companions and contribute to more satisfaction and success, while at the same time reducing the stress level enormously. In my blog series "Correct planning is almost done" I would like to share experiences, ideas and tools:

  • How do I achieve everything I set out to do?

  • How am I still productive after a long working day?

  • Which tools can help me with planning and what is important for my personal time management?

Planning & time management are important components for more structure

During my studies, I was very busy rearranging my life and efficiently structuring my everyday life. I wanted to use the time available in a sensible way and at the end of the day look back on a productive day with satisfaction. Long lists of tasks that I was not able to complete should be a thing of the past. Things that I absolutely had to do but were constantly put off, I didn't want to have them permanently in my head. Often I had to deal with a lot of thoughts before falling asleep and I didn't even know what was important or unimportant anymore. What do I absolutely have to do? What can I leave lying around for the time being? Do I have time to do everything tomorrow? What should I not forget in any case? All these questions should be sorted and I have started to integrate time management as a necessary part of my life. This not only saved me time, but also made me more productive and successful. I organized the time I needed for important tasks, housework or private errands so that at the end of the day I had everything done and knew exactly what to expect the next day.

10 tips for a productive everyday life, which helped me a lot when I started

Tip 1: To-Do lists not only structure your thoughts, but are extremely helpful in planning. I keep lists for different purposes and thus prioritize my tasks. I always create a list for the day, but I also have another list for the month or week. There are simply tasks that cannot be done on a specific day. These can easily be scheduled as week/month to-do.

Tip 2: Don't pack your To-Do list too full. This is my most important tip, which I often still work on myself. But for more productivity this point is essential! Too full lists bring stress, fear and excessive demands. This leads to the fact that the whole to-do list cannot be processed. A to-do list should always be related to the time factor. Therefore, think about how much time you can schedule the next day for which task.

Tip 3: Structure your to-do lists according to priorities. I always subdivide my tasks into Prio 1-3. Tasks with Prio 1 must be completed on that day in any case (e.g. because I need the birthday present this week or the printout must be available on a certain day). Tasks with priority 2 can be postponed to another day/week if necessary. Everything I write in Prio 3 I want to do, but is not important for me to survive (e.g. buying a black jeans or ordering the new cell phone cover).

Tip 4: Take over tasks for the next day that you didn't manage today. For a good structure it is always a good idea to schedule unfinished tasks for the next day and either use an already scheduled buffer of time for them or reschedule the next day. Simply dropping tasks under the table is not effective and creates chaos.

Tip 5: Start with the first task directly when you come home from work. I have learned over time that this approach is crucial for my productivity and my goals. I integrate my planning into my everyday life and have gotten into the habit of using the sofa only in the evening to relax. After work I therefore always start to implement my planning for the day directly. If I need a short break after a hard day at work, I don't lie down but use the time to write with friends or to create my Bullet Journal.

Tip 6: Which brings us directly to the next important point - integrate your to-dos into your everyday life. I always think ahead and plan upcoming events directly. On days when something is already planned, it makes sense to schedule fewer tasks and activities. For example, if I already know that I will be visiting a birthday on Wednesday, I only plan small to-do's for that day that are not time-intensive.

Tip 7: Reward yourself when you have completed a task. For me it is a necessary ritual to manually remove a task from the list to show myself that something is done and accomplished. But it is also important to have some kind of reward for really long or big projects. For example, when I have done all the housework, I reward myself with a couch evening and a series marathon! If I've posted a blog post online that I've been working on for a while, I plan to meet up with friends immediately afterwards (maybe to build up some artificial pressure). Even small things like a delicious ice cream can help and motivate to finish a task.

Tip 8: Use your cell phone as a planning and reminder tool. I myself still use handwritten planners and my Bullet Journal. How a Bujo can support you and how you can create your own calendar you can find out in my blog bujo guide More information about the Bullet Journal can be found here. Of course you can create a to-do list with your "note function" on your cell phone super easy and divide it into Prio 1-3.

Tip 9: Motivate yourself. For me this is the most important thing, because it is very important that you know for which tasks you are working on. Never lose sight of your goal - without goal and motivation even the best list won't bring success. You yourself are the key to your own success.

Tip 10: Distribute tasks, if possible. If you live together in a relationship or shared apartment, you should always be aware that you are not alone in your responsibilities for household and shopping. Sharing tasks with others not only lowers the stress level, but also gives you more time for personal tasks that only concern you.

Don't forget: Correct planning is almost done! (:

P.s. Do you have any other tips or what works best for you? How productive are you in everyday life? Leave a comment! :)

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